Monthly Retainer Contract
This is the most standard form of agreement with our firm. We work closely with our clients, supporting them through their business journey by solving a wide range of HR and labor issues and offering suggestions to help grow their organization.
There are three types of Monthly Retainer Contracts: (1) a Procedural Monthly Retainer Contract that includes processing of social and labor insurance paperwork, (2) a Consultation Monthly Retainer Contract, and (3) a Subsidy-Focused Monthly Retainer Contract specialized in government subsidy applications.
Procedural Monthly Retainer Contract
This contract includes handling procedures related to employee hiring and resignation, maternity and childcare leave, annual social insurance calculations and labor insurance renewals, applications for sickness and injury benefits or workers' compensation, labor-related filings such as the “36 Agreement,” and submission of job postings to Hello Work.
The Procedural Monthly Retainer Contract also covers HR and labor-related consultations, proposals on subsidy utilization, and recruitment support.
Clients who sign this type of contract benefit from discounted fees on services such as drafting work rules, applying for government subsidies, and using our recruitment services.
This contract type is ideal for small businesses without a dedicated HR department, for business owners who wish to outsource time-consuming administrative tasks, or for companies that actively wish to utilize government subsidies and recruitment support services.
Scope of Services Included in the Procedural Monthly Retainer Contract
- HR and labor consulting, including proposals for subsidy utilization
- Social/labor insurance procedures and labor-related filings
- Submission of job postings to Hello Work and similar agencies
- Annual renewal of labor insurance and calculation of social insurance contributions
- Information and application support for employment-related subsidies (¥30,000 upfront fee, 10% success fee)
- Legal updates and advisory on labor law amendments
- Monthly delivery of subsidy-related news updates
Consultation Monthly Retainer Contract
This contract type does not include labor-related administrative procedures. Instead, it focuses on resolving labor issues, providing daily HR and labor management consultations, and proposing strategies for utilizing government subsidies.
Please note that procedural outsourcing services are not included in this plan. If such services are requested under this contract, additional fees will apply.
By entering into this contract, clients are also eligible to request subsidy application support and access our recruitment services.
This contract is best suited for:
Larger companies that have internal HR or labor staff but seek expert advice on complex labor matters or government subsidies
Companies with minimal needs for routine social/labor insurance procedures
Scope of Services under the Consultation Monthly Retainer Contract
- Consultation on HR and labor management, and proposals for subsidy utilization
- Consultation on HR and labor management, and proposals for subsidy utilization
- Updates and advice regarding changes in labor laws and regulations
- Monthly delivery of subsidy-related news updates
Subsidy-Focused Monthly Retainer Contract
"We have an HR advisor, but they never provide support or suggestions for subsidies..."
For business owners with such concerns, Guscoord Professional HR Services offers a specialized solution: the Subsidy-Focused Monthly Retainer Contract, focused exclusively on the effective utilization of employment-related government subsidies.
One of its key features is that it can be used even if you already have an existing labor advisor or social insurance consultant. We provide end-to-end support, from identifying relevant subsidies to handling application procedures. In addition, we deliver a monthly “Subsidy News” update with the latest subsidy information to ensure you never miss out on an opportunity.
As a proactive HR consulting firm, we tailor our suggestions to your company’s actual conditions and the latest policy developments, supporting your business through strategic subsidy utilization.
Please note: This service is available only to businesses that meet certain criteria, such as maintaining appropriate labor management practices and having a properly prepared set of work rules. However, for companies seeking to enhance operations through the strategic use of subsidies, this is a highly recommended service.
Included Services under the Subsidy
-Focused Monthly Retainer Contract
- Monthly delivery of “Subsidy News”
- Proposal and application services for employment-related government subsidies
Regarding Subsidy Application Services
At Guscoord Professional HR Services, we only accept subsidy application requests from companies that have entered into one of the following Monthly Retainer Contracts with us: Procedural Monthly Retainer Contract, Consultation Monthly Retainer Contract, or Subsidy-Focused Monthly Retainer Contract.
This is because in order to take full responsibility for the subsidy application process and ensure that our clients receive the subsidies correctly, it is essential that we fully understand the company’s internal operations and that a sound labor management system is in place.
For companies with underdeveloped labor management systems, working with us on subsidy applications is an opportunity to improve internal compliance structures—laying the groundwork for further growth.
If your company is considering subsidy application support, we strongly recommend entering into one of our Monthly Retainer Contracts to receive comprehensive and responsible support.